Category: Management

A Diamond in the Rough: Identifying Qualified Candidates For Business Leadership

Determining your future management needs is very difficult with today’s baby boomers retiring. Learn how to build a effective plan to identify and train emerging leaders through executive coaching.

canstockphoto49928082Developing the right talent today will ideally contribute to tomorrow’s business success. In our last issue, we talked about Jane and the challenge in determining whether she was qualified to receive the investment in executive coaching to move her to the next level. Jane has courage, humility, and discipline but is lacking in several critical competencies that could cause her to fail.  To determine her potential, due diligence must be completed to make a very thoughtful decision. As an organization, evident criteria must be developed for future business needs and accurate data gathered on the employee to which one needs to compare to the criteria. The most common method to collect this information is to complete a Marshall Goldsmith Global Leader Stakeholder-Centered 360 assessment, which is offered by Golden Professional Coaching LLC.

To ensure the achievement of any succession planning effort, the executive board will need to identify any significant business challenges they anticipate in the upcoming one-to-five years. Critical positions required to support business continuity must be identified and flagged along with the competencies individuals will need to be successful in situations to meet the defined business challenges. The process is used to develop a pool of talent to step into critical positions as employees leave or retire.

To illustrate this point, let’s again look at Jane’s profile. The mission statement should include a statement about the organization’s ethical values. For example, if the company is concerned about the employee’s work/life balance, Jane’s behavior regarding overtime could be a checkmark against moving her up the ladder. Conversely, if the company has a five-year strategy to improve research and development to drive more business, Jane might just fit the business need and, therefore, be worth investing in executive coaching.

“If you have built castles in the air, your work need not be lost; that is where they should be. Now put the foundations under them.” —Henry David Thoreau

Succession planning can only be helpful when the process is supporting business strategies and goals. Often businesses are completing succession planning without a goal in mind. Executives need to be vested in the process to ensure its success. They will need to clearly define and manage the development of key talent. Employees will also need to understand their role in the process and know what is expected of them.

Developing the Talent Pool

“Unleash the potential that is in another and you unleash the potential that is in you.” Matshona Dhliwayo

The C-Suite executives begin the succession planning process by identifying their business challenges and critical positions for the next one-to-five years. The following steps in the plan development are to gather data on all employees. This data should include name, address, marital status, college degree(s), previous jobs (employers), awards, top 5-6 skills, bottom 5-6 skills, willingness to relocate, foreign languages in which they are fluent, career interests, and desire to move into a leadership role. Each employee should complete a pre-prepared form with this information and provide it to his/her manager.

The Nine-Box Model

Managers have a crucial responsibility at this stage, which is to place each employee in the correct location on the nine-box grid. The nine-box model is one of the most widely used tools in succession planning and leadership development today. The model is typically used to assess individuals on two dimensions including their past performance and their future potential.

The X-axis (horizontal line) of three boxes assesses performance, and the Y-axis of three boxes (vertical line) assesses leadership potential. A combination of Y and X axis makes up the box within the grid in which each employee is placed.

Below is an example of a typical nine-box chart from VIA Consulting, who has some beautiful materials available for no charge. More often than not, there are three categories for performance and three categories for the potential of the employee.  This type of grid can easily be customized to meet the needs of the business.  The horizontal line places the employee in a performance assessment placement from Low Performer (first row) to High Performer (3rdRow). Next, the employee is evaluated against leadership potential using the vertical line. The first column indicates that the employee does not have future potential with the 3rdcolumn indicates the employee has high potential.

9box

While an individual leader can use the nine-boxes to assess their own employees, the real value to this process is when a leadership team uses the nine-box grid as part of a “talent review” to have a discussion about the entire organization’s collective talent. Once the nine-box grids have been completed by each manager, each division should complete a talent review and identify back-fills for each critical position. Employees in the division should be ranked by potential and performance. Plans should be developed to resolve the issues with the low performer/low potential associates. These individuals will hold the company back. Finally, each division will present their high-potentials and company will recognize their high-potentials and their diamonds in the rough.

“Many people think of management as cutting deals and laying people off and hiring people and buying and selling companies. That’s not management; that’s deal-making. Management is the opportunity to help people become better people. Practiced that way, it’s a magnificent profession.” –Clayton M. Christensen

Now that we have identified the vital back-fill individuals for the critical positions, we also need to identify the individuals that will back-fill the key individuals. These individuals come from the middle column (top two rows) and are perfect candidates for executive coaching. We know they will likely hold leadership roles in the next one-to-five years, but also know they are not ready. Now could we go out and offer managers off the street for these positions? Most certainly we could use that approach, but the real cost/benefit of doing so just does not work.

First, the cost of recruitment is generally three times the person’s salary. Then there is training. The best case for a new employee is six months but more likely a year. Then there is the break in continuity of having an employee that understands the company model. These costs far exceed the cost of an executive coach, which averages 25% of the employee’s salary.

Golden Professional Coaching offers professional executive coaching to the diamonds in the rough using the Marshall Goldsmith Stakeholder Centered Coaching method. If you are interested in a program with a 95% success rate, please contact us at mkuniski@me.com. It is time to take those diamonds in the rough and turn them into your company’s future leaders!

http://www.goldenprofessionalcoaching.com

Courage, Humility and Discipline – Building On The Foundation

Looking for the most important competencies when selecting leaders to move up in the organization? Look no further. This blog outlines exactly what you are looking for in an upcoming executive.

Over the last several weeks, we have been reviewing the keys to leadership development. As a certified Marshall Goldsmith Stakeholder Centered Coach, I look for three leadership traits in individuals before selecting a client for a coaching program and selecting the coaching program I will use.

First, the leader must have humility. Although he or she may be the highest rank leader in the organization, they need to be willing to accept suggestions and recommendations from their team to maximize their success.

Courage is essential for all leaders because all must have the willingness to change. Nelson Mandela once said, ” I learned that courage was not the absence of fear, but the triumph over it. The brave man is not he who does not feel afraid, but he who conquers that fear.” As we make a change, we will have success, or we will fail. Either outcome will require courage.

Lastly, leaders need to have discipline. The difference between good and great leaders often comes down to control. So my question is this – how disciplined are you as a leader? While subjecting yourself to the rigor of discipline is not easy, it is essential if one wants to maximize their effectiveness as a leader.

Let’s now consider that we have selected Jane to be part of the executive coaching program. She is a high potential leader in the organization and is projected to move a least two levels in management over the next three years. Jane has a couple habits that are holding her back. The administration wants to help her eliminate those habits but is not quite sure how to address them. She completes a tremendous amount of work, but her team feels that her communication with them is weak and are frustrated with never knowing when they will have to work overtime. Jane does not understand this because she works hard to provide a clear expectation of what needs to be done, when it should be done, and how it should be done. In fact, Jane is so clear about her demands she easily could be classified as an autocratic leader.

Autocratic leaders are firmly focused on command by the leader and control of the followers. There is also a clear division between the leader and the members. Authoritarian leaders make decisions independently with little or no input from the rest of the group. Jane’s team resents the fact that they are not working together to create a shared vision on how to get the work done, They have ideas on how to reduce the time it takes to get the assignments completed, but Jane does not encourage any constructive dialog on these assignments. She just accepts the work and assigns it out. Some question Jane’s integrity and believe she is merely trying to make a name for herself.

Communication

Jane is failing in the communication competency. She needs to develop a shared vision with her team on what they stand for and what type of service they will provide. Her integrity is being questioned so it would be helpful if Jane would switch her leadership style to a participative manner, which would be much more effective. Team members would be encouraged to engage in constructive dialog and their opinions respected. Participative leaders encourage group members to participate in discussions, but the leader retains the final say in the decision-making process. Group members feel part of the process and are more motivated and creative.

Associate Engagement

Moving to a participative leadership style will encourage associate engagement as well – another of Jane’s weaknesses. One of the concerns of moving Jane up the ladder is there is no one on her team to replace her. As a leader in the organization, one of Jane’s responsibilities is to develop people to fill leadership roles.  Since Jane does not talk with her team much, she really has no idea who might fill her position when she is promoted. Jane could experience multiple benefits by identifying a team member that could be trained to fill-in when she is not available. Jane would benefit from having someone to whom she could delegate some of her work. Her employees would see that if they worked hard, there is an opportunity for advancement. She would begin building partnerships with her team and peers by sharing leadership of her department and provide better service.

Continuous Change

Jane is one of the few leaders in the organization who loves change. She sees continuous change as an opportunity to generate new business. Jane is always anticipating new opportunities in the global organization and works hard to bring these opportunities to the engineers. The challenge that Jane has is throwing the unique opportunity over the wall to the engineer and failing to follow-up. Jane feels like she is way too busy to help the engineer develop the market availability for the opportunity, but building a backup supervisor on her team might open some time for her to do that work. As Jane moves up the ladder, she will need to find new business opportunities and build them by developing the ROI on the project. She needs to learn how to lead change.

Boundary-less Inclusion

As a global organization, Jane may benefit from moving to an expatriate assignment to improve her ability to think globally. She currently works with an offshore team to manage her customer’s EDI processing but has never lived in a foreign country. Jane will need to empower her team in her new country as she needed to do in the U.S. Jane will need to understand and value diversity. She needs to understand and live the culture to ensure she is not rude to her peers and employees. Building the mentality of boundary-less inclusion can be challenging for Jane. A good attitude and foreign experience will be invaluable to her long-term success as a leader.

Assuring Success

Jane’s success is an indicator of our success as an Executive Coach. She is part of the millennial generation and seems to have a natural ability to understand and recommend technology advances to help the organization. Jane would benefit by acting as a business lead for an upcoming systems project. Doing so would require her to count on her team and empower them to make decisions. Leading a project would strengthen her interpersonal relationships and improve her ability to influence change through collaboration rather than control and command. Since most of the developers are offshore, Jane would need to value diversity to ensure the developers understood the requirements of the project.

Final Thoughts

Is Jane the right individual for this company to encourage growth through leadership training and development? Should she go on the list as a high-potential for a future executive position? Jane has the three foundational attributes – Courage, Humility, and Discipline, but are her five competencies strong enough? Can she 1) assure success through 2) communication, and 3) engaging people? Can she manage 4) continuous change and willingly accept 5) boundary-less inclusion. You decide!  Comment on your thoughts as to whether Jane can be a successful executive.

Looking for help coaching your high-potential leaders. Visit goldenprofessionalcoaching.com for information on how to get started or contact mkuniski@me.com.

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Effective Succession Planning – The Silver Bullet For Successful Companies

How do I select the next leader in my company. This series reviews the need for succession planning and identifies the key traits and competencies of successful future leaders.

 

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THE SILVER BULLET

In last week’s blog post we pointed out that experienced leaders are retiring at an alarming rate leaving organizations without a pool of leaders from which to choose to fill open roles. Many companies are also ignoring the growth and development of future leaders due to budget shortfalls and lack of commitment to training and development. If a company does not invest in leadership training for its high-potential employees, those individuals are likely to leave and find opportunity and deeper engagement elsewhere. For most people, leadership is a skill that begins in their youth but must be nurtured throughout their career. Companies cannot approach leadership selection and train the same way they approach other opportunities in the company. Leadership selection and training must feel special and be engrained as a core component of the organization’s culture.

This week we will address the characteristics of an optimal leader so that companies have a framework from which to choose the best candidates to fill future roles in your organization. According to Marshall Goldsmith, number one executive coach in the world, successful leaders must maintain the traits of humility, courage, and discipline. These traits coupled with five competencies can build a successful employee into an excellent leader. In this blog, we will review the essential traits and next week we will talk about the core competencies required of a successful leader including solid communication, people engagement, boundary-less inclusion, assuring success, and continuous change.

 “Successful people become great leaders when they learn to shift the focus from themselves to others.”
― Marshall Goldsmith, What Got You Here Won’t Get You There: How Successful People Become Even More Successful

Humility

Holding a position of power may be useful for a person’s ego, but successful leaders ensure that their employees know that their leader is not above his/her shortcomings. Leaders cannot be afraid of their failures. We all fail at some point, but what matters is the way we pick ourselves up and learn from our mistakes. Learning from our mistakes is what helps us grow and be stronger. When employees recognize that failure is natural, even for leaders, they will feel more open-minded and confident. Excellent leaders involve their stakeholders with suggestions to improve their performance and that of their department. They consider all recommendations, accept the ones that make sense and make changes as appropriate. Strong leaders admit they are not perfect and demonstrate leadership growth.

“No matter how good you think you are as a leader, my goodness, the people around you will have all kinds of ideas for how you can get better. So for me, the most fundamental thing about leadership is to have the humility to continue to get feedback and to try to get better – because your job is to try to help everybody else get better. ”  Jim Yong Kim

Courage

Leaders need to have the courage to get out of their comfort zone and try new things. They need to be vulnerable, rethink deeply held beliefs, and do what it takes to change. Excellent leaders stand behind their employees and speak up for initiatives in which they believe. New leaders need to learn how to use the power of facts and financials rather than emotion to justify his/her actions. Also, one of the most challenging adjustments a new leader has to make is learning how to handle disagreements or issues. Leaders want to be fair and balanced while avoiding potential conflict, which sometimes can be difficult. In fact, managers often veer away from confrontation and try to avoid it at all costs. New leaders need to create an environment that encourages continuous feedback on both sides. Once they receive feedback, leaders should not criticize or make excuses for the suggestion. Rather they should respond with a simple thank you to the employee for the suggestion.

“Success is not final: Failure is not fatal, it is the courage to continue that counts.”

Winston Churchill

Discipline

Leaders need to be able to implement and hone their behavior, habits, and processes. A key indicator of the success of a future leader is the employees’ ability to recognize undesirable behaviors and change them. The employee should also be able to graciously accept criticism from his/her stakeholders and make positive changes in his/her behavior based on that feedback. Making leadership change stick is all about creating more effective habits and processes, which requires disciplined execution of an action plan developed after receiving input from stakeholders. Accepting and responding to stakeholder feedback can be difficult for some employees. When that is the case, developing a successful leader with this employee could be questionable.

“Discipline is the bridge between goals and accomplishments!  Jon Rohn

Final Thoughts

Baby boomers are quickly retiring leaving holes in the leadership of many companies. Recognizing the employees that have potential to be outstanding leaders is a natural outcome during a succession planning process. Executive coaching needs to begin as soon as possible once these high-potential employees are identified. Companies who invest in coaching receive a 4% to 8% return on their investment. Golden Professional Coaching is a certified Marshall Goldsmith Executive Coaching firm and certified in the John Mattone Emotional Intelligence leadership development approach. Golden Professional Coaching is ready to take on the challenge of coaching your high-potential employees to be the best leaders on your team. Contact Mary Kuniski at mkuniski@me.comfor more information.

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“One of the things we often miss in succession planning is that it should be gradual and thoughtful, with lots of sharing of information and knowledge and perspective, so that it’s almost a non-event when it happens.”       Anne M. Mulcahy

 

 

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Is Your Company Threatened By This Potentially Devastating Situation?

Leadership experts predict a management vacuum to arise in the corporate world in the next few years. Read here to learn how to develop an effective succession plan.

My Post (15)

Does your company have an effective succession plan that has identified the next CEO and the one after that? Today’s leadership has the responsibility of hiring and training tomorrow’s leaders. Warren G. Bennis, an American leadership expert claims that “too many companies believe people are interchangeable. Truly gifted employees have unique talents that tend to be irreplaceable. Such individuals cannot be forced into roles for which they are not suited, nor should they be. Effective leaders allow talented employees to do the work they were born to do.”

A Challenging Question

Several years ago, my CEO made a challenge to his leadership team. He asked if he took the top 10% of individual performers from the organization to begin a new division, would the leaders have someone to backfill the top 10% of employee’s positions. Of course, the answer was no! Identifying and building a succession plan to train top performers is often a frightening task for executives who fear the associate will leave the organization or worse yet take over the leader’s position. In cases such as this, top performers are quite frequently hidden behind their supervisor’s work and taken for granted. A correct succession plan would identify these high performers and provide a strategy to encourage growth and retention of these future company executives.

The “Obvious” Solution

I remember a woman I hired with several years of work experience. I could tell she was a superstar right from the start. She wanted a manager role, but she just wasn’t ready for that much responsibility. I convinced her to accept a lower position after a tough negotiation. Within a year she was promoted to a manager and that same year she received a perfect employee engagement score from her staff. Two years later she was promoted to a Director. When traveling to a trade show, we ran into the CEO. I made a point of introducing her to the CEO as the future of my company. He smiled broadly and was delighted. Today, she continues to grow in her talents and is still with the company. I am grateful that I was able to assist in coaching her to the leader she is today. Whether she becomes the CEO of this company or another, I honestly believe she has the talent and fortitude to be a CEO one day. 

A Fast Approaching Deadline

Sometimes valuable leaders lurk in the shadows of an organization. These are the individuals that are in the trenches doing a tremendous amount of work but lack acknowledgment or recognition by upper management, which kills their motivation to reach their full potential. Not recognizing future leaders in a company’s succession plan is unfortunate due to the future need for engaged leaders. A vast leadership vacuum is beginning to impact corporate cultures due to the retirement of over 10,000 people per day from the baby boomer era.

If you are ready to build a real succession plan to fortify your company’s future, check back next week to learn about how to create a “bulletproof” organization with effective succession planning.

CHANGING BEHAVIOR

Will you accept Marshall Goldsmith’s two-week challenge to achieve your goals?

TAKE THE TWO-WEEK CHALLENGE

Published by GoldenProfessionalCoaching.com

Marshall Goldsmith is the master of behavioral change. In his book called “Triggers, Becoming The Person You Want To Be.” Goldsmith suggests, can we increase our motivation, demonstrate commitment, focus on positive action and reinforce the idea that goals are achieved incrementally by asking ourselves daily active questions that help inspire us to work toward our goals.

What is the two-week challenge one might ask?

To understand the challenge, we need to understand the concept of a Trigger. Inside of each of us, there is a leader who always wants to behave appropriately no matter what the environment. Yet certain environments cause us to be followers and inappropriately behave when faced with a Trigger. Consider when you last encountered an unpleasant trigger. An embarrassing moment occurred to me when I called the school and asked to speak my child’s teacher. The secretary informed me that the teacher did not take phone calls. I explained that she had told me I could call at any time. The secretary insisted all she could do was leave a message for her to call me. When I did not receive a return phone call for two days, I was exasperated. I contacted the school secretary again, and instead of calmly thinking of what circumstances may have prevented a return phone call, I  got very irate. That is not my typical behavior and certainly did not win me any favors in the long run.

Thus, we can consider the definition of Triggers to be stimuli that prompt a behavioral reaction. They can be beliefs, behaviors, or environments. Identifying your Triggers is useful in all your interpersonal relationships whether at home or the workplace. Being able to work consciously and proactively with Triggers in today’s ever-changing environment, and knowing how to identify, anticipate and adequately respond to them is critical to career success, strengthened relationships, and becoming the best version of one’s self.

The typical cycle for a Trigger looks like this: Trigger – Impulse – Response

To create behavioral change, we must take a moment and become self-aware of how we are feeling and what a proper response should be to this moment. We make many excuses for ourselves to misbehave. In the end, we are the only ones that can change our behavior. We have to decide to change and be accountable for our results

“Between a TRIGGER and our response, there is a space.  In that space is our power to choose our response. It is in our response that lies our freedom and growth as leaders.”   Victor Frankl

When we add two additional steps to our Trigger response process, we can find our freedom from circumstances.

Trigger – Impulse – Self-Awareness – Choice – Response

Marshall Goldsmith’s program of accountability requires us to ask ourselves (or have someone ask us), a series of engaging questions that are designed to incite a feeling of personal responsibility and demonstrate effort. Asking oneself a specific set of questions each night reflects a dedication to behavioral change. It also provides a mechanism for receiving feedback on current practices. The real key to the queries’ effectiveness is having another person, such as a friend or loved one, respond to the answers and challenge any trouble spots to determine if there is a causal link between behaviors and an environmental factor.

Marshall Goldsmith recommends that we begin at a minimum with six active questions listed in his book. He also advises us to add specific issues that relate to the critical goals in our life and or career. What is important to note here is the development of these questions. Questions that say, “ I have done my best to listen to my staff” are a passive question and give the leader an out. All inquiries should be formatted in an active voice.  This question should be formatted to read; I set aside one hour each day to listen to my staff’s needs.

The Two-Week Challenge

This week I was fortunate enough to offer a workshop on Triggers to the Retail Value Chain Federation (RVCF.com) at their spring conference. We spent about two hours discussing the topic and then agreed to ask ourselves our own set of eight to ten questions every day for two weeks. We determined we would rate ourselves 0-10 on each question each day for two weeks, and at the end of each week, we would average the questions to see if we had improved. Why two-weeks you might ask? It takes a minimum of two-weeks to form a new habit.

Watch for more feedback on how we did.

Final thoughts

“THE ONLY PERSON YOU ARE DESTINED TO BECOME IS THE PERSON YOU DECIDE TO BE!”

Ralph Waldo Emerson

LEADERSHIP – TRUE CAUSE OF ERRORED MISSILE THREAT ANNOUNCEMENT

A synopsis of the false missile alert aimed at Hawaii. Who should take ownership of this significant process failure. Read and decide for yourself.

On Sunday morning about 6:00 am I was reading the news on my cell phone and was shocked to hear that the Hawaii state emergency alert system had sent out the message.

“BALLISTIC MISSILE THREAT INBOUND TO HAWAII. SEEK IMMEDIATE SHELTER. THIS IS NOT A DRILL.”

I can’t even imagine what it was like to hear all those cell phones’ audible alarms screaming with this announcement and the panic that must have ensued quickly after that. One of my questions is who wrote the template for this alert? Did anyone read it and assess its impact on the public if sent? Perhaps the announcement was written quickly to give to a developer because he/she needed it in the next hour to hit a milestone. I have to believe that there is no person out there truly believes there is a shelter for this type of catastrophic event. Of course, as we well know now, the alert was false. (CNN, By Zachary Cohen January 9, 2018, 6:06 pm)

What caused this unfortunate panic situation? Unfortunately, we hear the same answer that has been creating terror for us for more than a century. One complacent person made a common computer error by pushing the wrong button during a safety drill. He/she even passed the programmers validation (question: are you sure) by simply pushing yes because he/she had accepted that same validation on a hundred other programs.  State emergency leaders and emergency officials immediately blamed the event on an employee who “pushed the wrong button.” It takes a lot of courage to come out and respond to the terrorized public – sorry we had one person push the wrong button.

The initial response to the tragic event turned into a major embarrassment for the state and its Governor, David Y. Ige. Hawaii officials worked quickly to head off damage to the leading industry in Hawaii, which is tourism, by sending a note out from the Governor to all residents and tourists of Hawaii. My relatives were on vacation in Hawaii during the event and received the letter from the governor under their hotel door. Their response to the dispatch was that the message was a nice gesture. After reading the communication, I believed the notice represented more than a simple apology. The moment of genuine leadership had arrived, and that required someone in power to take responsibility for the crises. Who better than the Governor since the buck will always stop with the top leader?

On Sunday, the Federal Communications Commission said that Hawaii did not have reasonable safeguards or process controls in place in its emergency notification process. What did Hawaii do to respond to that statement? They quickly added a second person to verify the first button pusher was using the correct button, which was a logical and quick solution. My question is why that step was not already in place? It would have been so easy right then to fire the person who made a mistake and assume it would never happen again. Credit goes to Governor Ige, who happens to be up for re-election this year and has been criticized for his lack of leadership for saving the job and life of the button pusher. Colin Moore, Director of Public Policy Center at the University of Hawaii, claimed there was no better test of leadership than responding to what happened yesterday.(NY Times, Adam Nagourney, January 14, 2018)

And there it is, not a statement about one person creating terror simply by being complacent. Rather we analyze the leadership style of the top man in the state. Aren’t all leaders analyzed throughout their lives? How would we respond in this terrible situation?

In his letter to the residents and visitors of Hawaii, Governor Ige explained “that the cause for this false alert was an error by a Civil Defense employee at Hawaii’s Emergency Management Agency who unknowingly activated this alert to be sent. It is ironic that a person who is dedicated to serving the people of Hawaii and protecting their safety was responsible for causing this situation. You can imagine how badly this person feels. I assure you that steps have already been taken by the Hawaii Emergency Management Agency to ensure that a situation of this type never happens again.”

Now let’s consider what kind of leader holds the name of the person creating such havoc close to his vest, does not fire him, and tells the public how terrible he feels that he made such a horrific mistake. One might consider Governor Ige’s leadership style is startling in the way he is taking care of his employee, but as the CEO of Hawaii, his approach could easily be considered a Laissez-faire leadership methodology. The French word Laissez-faire formally translated means, “let them do”  or more commonly translated to the phrase “let it be” As such, laissez-faire leaders are characterized by their hands-off approach, allowing employees to get on with tasks as they see fit. This leadership approach can apply to jobs where the employee is producing creative content or workplaces where employees are very experienced. However, when an organization/business is facing life and death decisions, leaders must monitor performance and effectively communicate expectations to prevent work standards slipping.

In any leadership style, operational, well-thought-out business practices need to be planned by the leaders and stakeholders, defined through a flow chart, responsibilities in the process identified, leaders of critical process steps highlighted, and one owner of the entire process (whose throat to choke) established before terror ensues. My conclusion based on public information gathered to date is Hawaii’s Emergency Management Agency has process gaps that need to be identified and resolved quickly, and the leadership of the agency must be held accountable for future failures.

Let’s ask ourselves if this were our company, would we find similar process gaps. What type of leader are we and how do we blend our leadership style to bring out the best in our company?

Golden Executive Coaching can help you build your leadership team and establish processes to improve your business! Certified by Marshall Goldsmith in Stakeholder Centered Coaching, we have 25 years experience in process management and are certified in change management. Go to www.Goldenprofessionalcoaching.com for more information.

 

 

 

 

Saving Face

Never criticize, condemn, or complain. Rather than criticizing the other person’s process, we might reframe the situation and look at the process from their perspective. Perhaps there is a reason for the way he/she wants the process completed and we need to understand it. Asking why we should do things a certain way is a great way to start a good conversation.

How often have we found ourselves in a situation where we began evaluating the way another person is accomplishing an activity and saying to ourselves or others, I can do this more efficiently? I felt that way this week as I did some volunteer work and I was tempted to tell the leader of the volunteer organization that I had a better way to manage the activity, but I let it go. I often find myself thinking about how to improve processes because in my retail job I have worked for years to eliminate redundancy and speed up productivity. What I didn’t realize until I started doing volunteer work that when I criticize others for the process they have implemented, I am taking away a little of their self-confidence and making them less accountable for the results of their practice.

Dale Carnegie’s first human relations principle in becoming a friendlier person is, “don’t criticize, condemn or complain.” When we criticize another person, not only does it damage that person’s reputation, the words put a dent in our reputation.

Rather than criticizing the other person’s process, we might reframe the situation and look at the process from their perspective. Perhaps there is a reason for the way he/she wants the process completed and we need to understand it. Asking why we should do things a certain way is a great way to start a good conversation. If we find that we are still in disagreement, a suggestion for a change in the approach should be made gently and privately. Using this process allows both parties to save face and rather than creating an enemy, you may make a new friend!

The Butter Is Melting!

My conjecture is that brick and mortar stores need a wakeup call. The major advantage brick and mortar stores still maintain over online shopping is the human-to-human interaction. A dollar investment made in technology should be countered by a dollar investment in a company’s employees. That investment could be improving productivity so the employee had more time to face the customer and less time stocking the shelves, or a company may seek to hire more qualified personnel using better wages and benefits. The most important investment has to be in customer service training. Let’s see what this season’s retail results tell us when the season is done!

The butter running down the inside of the refrigerator was not a pretty sight. I was in a desperate situation. Fourteen people were a coming for a party the next evening and my refrigerator was heating up like an oven instead of cooling.

I snapped into action and quickly measured the space for the refrigerator. I then went to the Internet and researched all the local appliance stores and found a refrigerator (yes, exactly one) that would fit in the space I had available. I called the store and the salesperson told me they had one unit in stock and could deliver the refrigerator the next morning. I told the salesperson I would be right there, grabbed my purse, and my husband, and we drove to the store only to discover that the delivery spot had been filled. After talking to the manager and explaining our situation, he graciously offered to deliver the unit first thing in the morning.

Delivery went fine and we have been happy with the-refrigerator  until recently when the icemaker began to freeze up on a regular basis. My husband got tired of using the hair dryer on the icemaker, so he contacted the service technician who indicated that the part was permanently out of stock. The tech explained that the problem was actually a design flaw of the manufacturer and advised us to call back the service contract company and let them know he could not repair it. Imagine our surprise when the service company offered to reimburse us for the full amount of the refrigerator and the prorated amount of the contract. I call that outstanding customer service.

Inherently, we as consumers believe we desire good customer service. However, with our ability to stay put behind the television and place our order online only to be delivered the next day, or better yet in two hours makes us ask ourselves are we really vying for good customer service or simply speed of delivery. In the case of my refrigerator, the speed of delivery could not have been better. I was a happy customer until the icemaker could not be repaired.

My conjecture is that brick and mortar stores need a wakeup call. The major advantage brick and mortar stores still maintain over online shopping is the human-to-human interaction. A dollar investment made in technology should be countered by a dollar investment in a company’s employees. That investment could be improving productivity so the employee had more time to face the customer and less time stocking the shelves, or a company may seek to hire more qualified personnel using better wages and benefits. The most important investment has to be in customer service training. After shopping today all day for angels for my church angel tree, I can truly see why consumers are abandoning malls. Help was scarce, checkouts were painfully slow, and stock was a mess. Try to ask for special service like tax exempt status and the entire experience falls apart.

I have a tremendous amount of admiration for the retailer who honored their customer service agreement with me.  For the rest, take a bit of advice from this experience, invest in customer service before it is too late!

http://www.goldenprofessionalcoaching.com

 

 

 

 

 

Overcome the Holiday Blues

Do we find ourselves frowning most of the day? This time of year holiday pressures seem to leave us in a foul mood. We find ourselves losing control of our day because there is so much to do. We have shopping, cooking, cleaning, getting ready for the family, holiday cards to mail out, school and office parties to get ready for, white elephant gifts to purchase and on and on. We have little time to catch our breath, let alone find some quiet time where we can plan and organize. Everyone around us seems just as miserable as we look.

What would happen if we took five minutes out of our day to go around the office with a big smile on our face and say good morning to our team? As it turns out the simple act of smiling sends a message to our brain that we are happy and relaxed. When we are happy our brains send out feel-good endorphins to our body. Research also shows that smiling can make other people happy as well.  When is the last time that you let your team know that you are happy and they should be too simply by smiling? If you are smiling your team will too. Smiling is contagious behavior.

So stop worrying about all your holiday chores. The best gift you could give to your team today is a great big smile and a cheerful good morning.

“Your smile is a messenger of your goodwill. Your smile brightens the lives of all who see it. To someone who has seen a dozen people frown, scowl or turn their faces away, your smile is like the sun breaking through the clouds.”  Dale CarnegieBlog

 

Show Appreciation – Please!

I recently started a new job and found there were a lot of people that went out of their way to help me. Even during my first interview, the receptionist went out of her way to show me the restroom and bring me a bottle of water. I asked myself what I could do to show my appreciation without looking insincere. I decided the best approach was to send a handwritten thank you note. Two days later I had a job offer. Don’t underestimate the power of showing sincere appreciation.

I read an article in Forbes recently about appreciation. The article stated that as adults, we are much more likely to receive criticism than appreciation. Our bosses, spouses and the others in our lives expect a great deal from us and recognize little when we deliver. Yet let us go above and beyond and we often hear nothing.

Appreciation is perhaps the greatest gift we can give to those around us. In the timeless book, How to Win Friends and Influence People, Dale Carnegie lists “Give Honest and Sincere Appreciation,” as one of his fundamental principles.

We might consider the following ways to express appreciation,

  1. Say, “thank you” as often as we can. We rarely hear that in today’s world when we shop or give gifts.
  1. Send a hand-written note of appreciation. If the sentiment is sincere, the note is never inappropriate and will make someone’s day.
  1. Speak your appreciation directly. Say “I appreciate what you did.”
  1. Express appreciation for the person as well as the deed. “I appreciate YOU. Thank You for being my friend – or co-worker, or…”
  1. Be specific about the appreciation and use the person’s name. Say, thank you Anna, I appreciate you correcting my expense report so processing would not be delayed.

Wouldn’t we love to hear our bosses say I appreciate what you did last week?